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Data Privacy


Haslemere Parochial Church Council - Privacy Notices


Our contact details are: the Parish Administrator, The Link, Derby Road, Haslemere, GU27 1BS and office@haslemereparish.org

We process data for the following data subjects:

Recipients of emailed newsletters

We hold your name and email address which you have provided to us.

The purpose is to send you newsletters and general information regarding our churches in Haslemere.

Our legal basis is that our purpose is a legitimate interest.

We retain the information until such time as you ask to be removed from the mailing list.

Participants in Church Activities

In addition to your contact details we may hold information about events you have attended or activities you have joined in. The purpose is to keep you updated about similar events or manage activities you are involved in (e.g. rota).

Our legal basis is that our purpose is a legitimate interest.

We retain the information until such time as you ask to be removed from our database.

Members of the Parish Giving Scheme

We receive your name and details of your giving from the scheme administrators.

The Planned Giving Secretary uses this information to assist us with our financial management.

Our legal basis is that our purpose is a legitimate interest.

We retain the information for 7 years.

Members of the Gift Aid Scheme

When you sign-up for Gift Aid we hold your address and signature, we also record details of donations which you have made. We send this information to HMRC.

Our purpose is to assist us with our financial management and also to reclaim tax from HMRC.

Our legal bases are that are purposes are a legitimate interest and also necessary to fulfil legal obligations with HMRC.

We retain the information for 7 years.

Electoral Roll Members

When you join the electoral roll we hold your name, address, telephone number, email address, a declaration regarding your membership of the Church of England and your date of birth if reaching the age of 16 within the following 12 months.

We process the data for the following purposes:

  • To maintain an electoral roll and to enable you to participate in elections under the Church Representation Rules. Our legal basis is to fulfil the legal obligations arising from those rules.
  • To provide you with information and newsletters regarding the activities of the parish
Our legal basis is our legitimate interest in undertaking such activities.

We retain the information for 6 years until the preparation of a new roll.

We will share the information with diocesan and other electoral registration officers when required.

Your name (only) will be published on the electoral roll which is displayed in the parish churches.

Volunteers who require DBS checks

If you work with children and we require a DBS certificate we hold your name, DOB, certificate number and date of issue.

Our purpose is to protect vulnerable people in our care and to maintain contact with you and our legal basis is to fulfil legal obligations.

We will send your email address to APCS an online disclosure checking agency.

We retain the information until the expiration of the certificate.

Parents and Children who attend First Steps, The Den and Summit

When you join we will ask you for your contact details, the name of the child who attends with you and their date of birth.

Our purpose is to maintain contact with you, advise you of forthcoming activities and events and to celebrate the child’s birthday.

Our legal basis is that our purpose is also a legitimate interest.

We retain the data for up to 1 year after your last attendance

For publicity purposes we may take photographs or video footage of children whilst participating in Parish activities.

Our legal basis is the consent given by parents or guardians. We may retain the data indefinitely within our archives.

PCC Members

When you join the PCC we hold your contact details and date of birth.

Our purposes are the effective administration of the PCC and also to comply with the requirements of the Charities Act.

Our legal basis is that our purpose is also a legitimate interest and also to fulfil legal obligations.

We retain the data for 3 years after you leave the PCC.

Separate Privacy Notices are provided for:

Staff Members

People to be married at St Bartholomew’s or St Christopher’s

Baptismal Families

These are provided at the time of data collection.

You have qualified rights to access, rectify and erase your personal data, and to restrict or object to processing and to make your data portable. You have the right to complain to a Supervisory Authority (e.g: The Information Commissioner’s Office)
 
 
Nov 2024

Glenys
Hello and welcome to our church. If you are a new visitor, we have a page for you to get to know us and learn more about planning a visit.
Click here to see more.

Planning your Visit

A Warm Hello 

The following information is specifically for those planning a visit, so that you know, beforehand, what to expect on a Sunday morning.

Where and When

We meet at the Church Building (details here) for our Sunday Service starting at 10:30am. For your first visit, we recommend arriving 10-15 minutes early to ensure you get a parking space and find somewhere to sit before the service begins. When you arrive, you should be greeted by someone on our Welcome Team who will be wearing a Welcome lanyard.

We serve tea, coffee and biscuits from 10am, before the service begins. It is a great way to meet people, or simply take time to find your bearings. All refreshments are free.

Accessibility: There is wheelchair access, and a sound loop for anyone who needs it. Please let one of the Welcome Team know on your arrival and they will help you to get set up. There are disabled toilets in the main foyer.

Our Service

The main service begins at 10am with a warm welcome from one of our team members. Then follows a time of sung worship, led by our band. We typically have 2 or 3 songs lasting approximately 20 minutes. Sometimes a person might pray out loud or read a small passage from the bible. Sometimes people share things that they believe God is saying to the whole church family. This might seem strange the first time you hear it but it’s all part of our connecting with God. We then share news and notices, usually about what’s going on in the life of the church. One of our leaders will then give a sermon that is bible based and that we can apply to our everyday life. We then finish with a final worship song. Sometimes there is an opportunity to receive prayer at the end of the service.

images: Services

What about my kids?

We have a great programme lined up for kids of all ages:

  • Creche (0 months to 3 years). Children under 6 months are welcome but must be accompanied by their parent/grown-up at all times.
  • Livewires (3-7 years)
  • Encounter (7-11 years)
  • Katalyst (11-15 years)
  • Young people (15+ years) Stay in service.

Children stay with their parent or grown-up at the start of the service for the welcome, songs and notices. We really value worshipping God all together as a family. At the end of the notices someone will announce that it’s time for the younger members to go to their various groups. You will need to go with your children to their groups and register them as part of our child safety policy. Whilst you are dropping your kids off at their groups, we pause to take time to chat to someone sitting near or next to us, giving folk a chance to come back before the sermon begins.

The kids group activities vary depending on the age but usually there is a friendly welcome, bible stories, testimonies, praying, music, craft, drama, fun games and free play. Please pick your children up as soon as the service finishes.

Children

Getting Connected


Small Groups

While Sundays are a great way to meet new people, it is often in smaller gatherings that you can really get to know someone. Being part of one of our small groups allows you to make new friends, share together and support each other. We have a variety of groups that meet throughout the week, some afternoons and some evenings. Check out Small Groups and see if there’s one that you could join, or we can put you in touch with a small group leader who will be more than happy to invite you along to their group.

Serving and Volunteering

If you want to get involved in the life of the church and help us make Sundays run smoothly, you can sign up to serve on a team. 

Other Ministries

We also run the following ministries:

  • Men's Ministries
  • Women's Ministries
  • Night Shelter
  • Foodbank
     
Get in touch with us to plan your visit
If you would like to come and visit the church beforehand you are more than welcome! Get in touch and we can arrange a time that suits you.
 
Name:
Telephone:
Email Address:
Comments / Questions or anything you would like to say?

Next, we will contact you by email to say hello and help arrange anything necessary for your visit.
 

Leadership 

No Photo icon   No Photo icon
Leader 1   Leader 2
Leader Intro   Leader Intro
 
We hope that whoever you are, you will feel at home at our church.

Best Wishes

(Handwritten Signature)